The audit report is prepared under the direction of the lead auditor, who is responsible for its accuracy and completeness.
02. Report Content :
The audit report should faithfully reflect both the tone and content of the audit. It should be dated and signed by the lead auditor. It should contain the following items, as applicable :
A) The Scope and Objectives of the audit;
B) Details of the audit plan, the identification of audit team members and auditee's representatives, audit dates, and identification of the specific organization audited.
C) Identification of the reference documents against which the audit was conducted (Quality System Standard, Auditee's Quality Manual, etc.)
D) Observations of nonconformities.
E) Audit team's judgment of the extent of the auditee's compliance with the applicable quality system standard and related documentation.
F) The system's ability to achieve defined quality objectives.
G) The audit report distribution list.
A function-wise and clause-wise summary of noncompliances may be presented in the form of a NC Matrix.
Any communication made between the time of the closing meeting and the issue of the report should be by the lead auditor.
03. Report Distribution :
The audit report should be sent to the client by the lead auditor. It is the client's responsibility to provide the auditee's senior management with a copy of the audit report. Any additional distribution should be determined in consultation with the auditee. Audit reports containing confidential or proprietary information shall be suitably safeguarded by the auditing organization and the client.
The audit report should be issued as soon as possible. If it cannot be issued within an agreed time period, the reason for delay should be given to both the client and the auditee and a revised issue date established.
The audit is completed upon submission of the audit report to the client.
04. Record Retention :
Audit documents should be retained by agreement between the client, the auditing organization and the auditee, and in accordance with any regulatory requirements.
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